Check and sign for the equipment a guard needs on post, and return it at the end of the shift.
A guard without a working radio or the right keys cannot do the job. A sign-out list catches missing or faulty equipment before the post is left uncovered.
Adapt the list to each post’s orders and the client’s requirements.
13 items. Fill it in on screen or print a copy.
At 6 pm handover, the incoming guard finds radio 3 will not hold a charge. He takes radio 5, notes the fault on the checklist and the supervisor sends radio 3 for repair the next day.
Key control keeps a record of who had each key, so a lost key can be traced and the cost of rekeying is limited. Many states require guards to carry their license or ID card on duty, which is why the ID badge is on the personal equipment list.
| Radio | Radio 4, charged; check with dispatch clear |
|---|---|
| Spare battery | 1, charged |
| Keys | Ring 2, 14 keys, counted and signed |
| Access cards | Gate and lobby card tested |
| Flashlight | Working; spare batteries in drawer |
| Faults | Lobby panic button cover cracked |
| Handover | Outgoing Rick 6:00 pm, incoming Sam |
This post is at an office park in Manchester, New Hampshire, covered by Granite State Security. The cracked panic button cover is a post fault, logged so the client can fix it.
A key ring signed in and out at every handover is the base layer. For posts with master keys, add a monthly key audit: count every key on every ring against the issue list, and record any key that is missing. Restricted keyways, where duplicates can only be cut by the locksmith of record, make a lost key less costly. Note whether radios are licensed for your business band, since business radio use is regulated by the FCC.
Outgoing and incoming guards.
Report immediately and follow your procedure.
Monthly.
Either.
It depends on state law and the guard’s license. Many states require extra training or a separate permit for batons, pepper spray or firearms. Write on the checklist only what the guard is licensed to carry.
Call dispatch or the supervisor with your call sign and ask for a radio check. Confirm the answer is clear, then check from the farthest point on your patrol to find dead spots. Note any problem on the checklist.
Stop the handover, search the post and patrol route, call the supervisor and record the time. Do not let the outgoing guard leave until the supervisor decides the next step.
More for the same job
Once the security guard equipment checklist is in place, the next question is usually about shifts and hours. Book a demo to see how EZTime handles scheduling and time tracking.