A route-based checklist for patrol rounds, with a time for each checkpoint and space for findings.
Patrols work when they are consistent and recorded. A route sheet makes sure every area is covered and shows the client when each was checked.
Vary the timing of rounds when your post orders allow it, so patrols are less predictable.
12 items. Fill it in on screen or print a copy.
On the 1 am round at an office park, a guard finds a side gate open at checkpoint 6. He closes and locks it, records the time and notifies the client’s contact in the morning report. The supervisor adds the gate to the 11 pm round as well.
A checkpoint sheet with arrival times proves each area was actually visited, which clients rely on when an alarm, theft or fall in the parking garage is looked into later. Recording lighting faults also helps the property owner, who must keep parking areas and walkways reasonably safe for tenants and visitors.
| Round and officer | 3 am round, Kurt, Riverside Office Park, Cedar Rapids |
|---|---|
| Checkpoint 1, main lobby | 3:02 am, secure, lights working |
| Checkpoint 3, loading dock | 3:11 am, roll door secure, alarm panel normal |
| Checkpoint 5, garage level 2 | 3:19 am, light out by stairwell |
| Checkpoint 7, rear gate | 3:26 am, chain cut, gate open |
| Action | Gate closed with spare padlock; client contact Wendy called 3:31 am |
| End of round | All 8 checkpoints; sheet handed to Gail at 6 am |
The cut chain at checkpoint 7 is more than a fault to note, because it suggests someone got in, so Kurt called the client during the round and wrote a full incident report. The garage light goes on the sheet so the property manager can fix it before the next night.
As many as needed to cover the site.
Yes, using checkpoint tags or an app.
Record why.
The supervisor, daily.
Stay with it or arrange cover if post orders require it, call the client contact or supervisor, and log the time and who you told. Recheck it on every round until it is fixed, and note each recheck on the sheet so the next officer knows it is still open.
Start with the checkpoint, time and what you saw, then what you did and who you told, using facts and not guesses. Anything beyond a minor fault, such as signs of entry, gets its own incident report attached to the patrol sheet.
More for the same job
Once the security patrol checklist is in place, the next question is usually about shifts and hours. Book a demo to see how EZTime handles scheduling and time tracking.