| Day | Clock in | Clock out | Unpaid break (min) | Hours |
|---|---|---|---|---|
| Monday | 0:00 | |||
| Tuesday | 0:00 | |||
| Wednesday | 0:00 | |||
| Thursday | 0:00 | |||
| Friday | 0:00 | |||
| Saturday | 0:00 | |||
| Sunday | 0:00 |
Shifts that end after midnight are calculated automatically. Results are estimates for a single workweek and do not include taxes, deductions, bonuses or state-specific rules such as double time. Need to check overtime pay with bonuses or double time? Use the overtime calculator.
Daily hours = clock-out time minus clock-in time, minus unpaid break. Each day is calculated to the minute and shown in hours and minutes. The weekly total is also shown in decimal hours, which is what payroll uses.
An employee works 8:00 AM to 4:45 PM with a 30-minute lunch, Monday through Friday, plus 9:00 AM to 1:00 PM on Saturday. Each weekday is 8 hours 15 minutes (8.25 hours), so the week totals 41.25 + 4 = 45.25 hours. Under the weekly rule, that is 40 regular hours and 5.25 overtime hours. At $20 an hour, gross pay is $800 + (5.25 x $30) = $957.50.
A common mistake is writing minutes as decimals. 8 hours 15 minutes is 8.25 hours, not 8.15. Read more in our free timesheet template guide, which includes a minutes-to-decimal table and a downloadable Excel timesheet.
Federal law requires overtime of at least 1.5 times the regular rate for hours over 40 in a fixed workweek, and hours cannot be averaged across weeks. Some states add daily overtime. If employees earn bonuses or shift differentials, the overtime rate may be higher than the base hourly rate. See our guide to FLSA overtime rules for worked examples, and California meal and rest break rules if you have employees in California.
If your business rounds punch times, make sure the policy is neutral. Our guide to time clock rounding rules explains the 7-minute rule.
EZTime records every clock-in from a GPS mobile app, kiosk or NFC tag, totals hours automatically, alerts you before overtime and exports payroll-ready reports. Plans start at $2 per employee per month.
Subtract the clock-in time from the clock-out time, then subtract any unpaid break. For example, 8:00 AM to 4:30 PM is 8 hours 30 minutes; minus a 30-minute unpaid lunch, that is 8 hours, or 8.00 decimal hours.
Divide the minutes by 60. 15 minutes is 0.25 hours, 30 minutes is 0.50 and 45 minutes is 0.75. So 7 hours 45 minutes is 7.75 hours, not 7.45.
Yes. If the clock-out time is earlier than the clock-in time, the calculator assumes the shift ended the next day. For example, 10:00 PM to 6:30 AM is 8 hours 30 minutes before breaks.
Under the federal Fair Labor Standards Act, non-exempt employees are owed at least 1.5 times their regular rate for hours over 40 in a workweek. Some states, such as California, also require daily overtime after 8 hours. The calculator’s daily option is a simplified version and does not include double time or seventh-day rules.
Under federal rules, short rest breaks are generally paid work time, while bona fide meal periods, ordinarily 30 minutes or more with the employee fully relieved of duty, can be unpaid. Enter only unpaid meal breaks in the break column. State rules may add requirements.
Yes. It is free to use with no sign-up, and nothing you enter is saved or sent anywhere. To track time automatically, you can try EZTime’s time clock app free for 14 days.
Regular rate and overtime pay
Excel timesheet to download
The federal rules explained
Get alerted before overtime happens
This calculator provides estimates for general information only and is not legal, tax or payroll advice. Confirm the overtime and break rules that apply in your state and city.