Retail schedules change with foot traffic, promotions and the holiday season, and a single missing associate on a Saturday is felt at the register. EZTime lets you set staffing requirements per role and shift, so gaps show up while you build the week rather than on the day. Publish the schedule to the EZTime app and associates get notified about changes. Clock-in is limited to the store through approved locations, a tablet kiosk or an NFC tag. Swaps, time off and missed punches go through manager approval, PTO and sick balances live in absence management, and at month end you compare the schedule with actual hours before exporting to payroll. Store managers can also message their team about promotions, inventory days or schedule changes, and the fairness table and scheduling statistics help spread weekend and closing shifts evenly. Everything runs on iPhone, Android, web and tablet kiosk, so it works for a single boutique or a growing group of stores.
Staffing requirements per role show that Saturday afternoon is short one cashier. The manager fills the gap days ahead, not the morning of.
He requests a swap in the app and a coworker accepts. The manager approves and both see the updated schedule.
The opener hasn't clocked in at shift start. The manager sees it on the live who's-working view and calls in a replacement.
Before payroll, HR compares scheduled hours with actual punches, approves corrections and exports payroll-ready hours.
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Coverage by role, auto-publish and approved swaps.
Kiosk, mobile and web clock-in with approved locations.
A tag at the back office for quick, on-site punches.
A consistent process across food retail locations.
Start with these settings and adjust after the first schedule cycle.
Create roles such as cashier, sales associate, stock and key holder, and set how many each shift needs.
Publish the schedule to the app on a fixed day so associates always know their hours in advance.
Define the store as an approved location, or use a tablet kiosk or NFC tag at the back office.
Let associates trade shifts with each other, with the manager approving every swap.
Send shift arrival reminders and check the live view for anyone who hasn't clocked in.
Set up absence types and balances so requests and approvals happen in the app; see our PTO accrual policy guide.
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Several US cities and Oregon have predictive scheduling or Fair Workweek laws that cover some retail employers. In New York City, covered retail employers must give employees their schedules at least 72 hours in advance, while several other laws require notice 14 days ahead and may require premium pay for late changes. Coverage depends on location, industry and company size, so check the rules where your stores operate. Our overview of predictive scheduling laws walks through the main ones. During the holiday season, you can add seasonal associates quickly by importing them from Excel, assign them to shifts and watch overtime alerts as hours climb; federal overtime applies after 40 hours in a workweek (see our FLSA overtime guide).
Not if you don’t allow it. You can limit clock-in to approved store locations, a tablet kiosk or an NFC tag at the store.
Set staffing requirements per role and shift. While you build the schedule, EZTime shows which shifts are still short.
Yes. Published schedules appear in the EZTime app and employees are notified about changes.
EZTime lets you publish schedules in advance and keeps a record of every change and approval, which supports your compliance work. Requirements differ by city and state. This is general information, not legal advice.
Yes. Absence management tracks balances, and employees request time off in the app for manager approval.
Yes. You get a 14-day free trial with no credit card required. Plans start at $2 per employee per month, or $1.60 billed yearly.