The short answer: EZTime’s expenses module lets employees submit expenses from their phones with the amount, the expense type and a photo of the receipt, linked to the relevant shift or workday. Managers see every expense by date, employee and type, approve or ask for clarification, and export expense reports for accounting.
Travel, client meals, fuel, mileage and supplies add up quickly. When expenses arrive on paper, by email or as a photo in a chat, receipts get lost, the expense policy is applied differently from one manager to the next, and reimbursements wait.
Field teams feel it the most. They pay out of pocket on the road and then have to remember every receipt at the end of the month.
Accurate expense records are not only about controlling the budget. They give you records that are easy to find and easy to trust.
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List which expense types are reimbursed and any limits per category.
Decide the amount above which a receipt photo is required.
For example, expenses must be submitted within seven days.
Decide who approves each type of expense, by team, location or amount.
Look at the spending report every month and update the policy when needed.
Share the policy where employees submit expenses so they see it when they need it.
Yes. Employees submit expenses and receipt photos through the EZTime app.
Common types include travel, client entertainment, fuel, mileage and office supplies. You can match the types to your expense policy.
Yes. Managers review each expense and can approve it or ask the employee for clarification.
Yes. You can export expense reports for your accounting process.
Expenses can be attached to the relevant shift or workday, giving context to every claim.
Yes. EZTime offers a 14-day free trial with no credit card required.
Clock in and submit expenses from the same app.
Hours and expenses by customer site.
Collect signatures and documents online.