Small clinics, dental and medical offices and home care teams need the right roles covered on every shift. EZTime lets you define roles, collect availability and build recurring shifts, manually or with AI automatic scheduling. Employees see shifts in the mobile app, request swaps with manager approval and clock in at a shared tablet kiosk, by NFC tag or from their phone with GPS location recorded. Overtime alerts warn managers before anyone goes over 40 hours, and license and certification copies can be stored in digital employee files. EZTime records time and location, but it is not an electronic visit verification (EVV) system.
The manager sees which qualified assistants are available and fills the shift. The schedule updates in the app.
Hours are recorded automatically, and the weekly total shows whether overtime applies.
She requests a swap in the app, a qualified coworker accepts and the manager approves.
Managers review hours, approve missed-punch corrections and export timesheets to Excel or PDF.
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Roles, recurring shifts, availability and swaps.
Kiosk, NFC, mobile and SMS clock-in.
Store and sign employee documents digitally.
Coverage, 12-hour shifts, 8/80 and on-call.
These settings cover most healthcare practices in the first week.
Create roles such as provider, RN, MA, hygienist and front desk, and assign employees only to roles they are qualified for.
Define how many people each role needs so gaps show before the week starts.
Set the weekly pattern once and edit only the exceptions.
Allow swaps, but require approval so clinical roles stay covered.
Get warned before employees go over 40 hours in a workweek.
Upload license and certification copies and track renewal dates.
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Under the Fair Labor Standards Act, non-exempt healthcare employees earn overtime for hours over 40 in a workweek, so a 12-hour shift alone does not trigger federal overtime. Hospitals and residential care facilities may use the 8/80 system by prior agreement; most clinics and dental offices use the standard workweek. Home care agencies generally must pay minimum wage and overtime, and travel between clients is usually paid time. Some states have daily overtime or limits on mandatory overtime for nurses. This is general information, not legal advice. Read our FLSA overtime guide and our healthcare staff scheduling guide.
Yes. Create roles, assign employees only to the roles they are qualified for, and require manager approval for shift swaps.
Not under federal law by themselves. Overtime applies to hours over 40 in a workweek, though some states have daily overtime rules.
No. EZTime records time and location for payroll and attendance, but it is not an electronic visit verification system for Medicaid-funded services.
With a shared tablet kiosk at the entrance, an NFC tag, or the mobile app with GPS location on each punch.
Plans start at $2 per employee per month, with a 14-day free trial and no credit card required.