Running several branches usually means several spreadsheets, different habits at each site and a long month-end consolidation. EZTime keeps every location in one account. Each branch gets its own work schedule, its own managers with permissions limited to that location, and the clock-in method that fits the site: kiosk, NFC tag, mobile app with approved locations, or SMS. Employees who work at more than one location keep a single profile, so their hours land in one record. Head office sees who is working now at each location, sets pay rules per group and exports one consolidated, payroll-ready report at the end of the period. Messages can go to one branch or the whole company, documents are attached to digital employee files, and every edit and approval is kept in a full audit trail. When a new site opens, it follows the same setup as the others from the first day, so processes stay consistent as you grow.
Add the location, assign its manager and build its schedule. Employees can be imported from Excel and start clocking in the same day.
She works mornings at one branch and evenings at another. One profile and one record, so her weekly total includes both locations.
The operations manager opens the live view and sees who is clocked in at every location, filtered by branch.
Branch managers approve hours, then HR runs one consolidated report and exports it to payroll.
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Multi-location structure, permissions and API access.
Separate schedules per location, AI scheduling and swaps.
Kiosk, NFC, mobile and SMS clock-in options.
Overtime and break alerts based on your pay rules.
A clear structure on day one saves cleanup later.
Create every branch as a location, with departments inside it where needed.
Give each manager access only to the locations they run, and head office access to all.
Use a tablet kiosk at large sites, an NFC tag at small ones and approved GPS locations for mobile staff.
Set overtime, break and shift rules per employee group, for example by state.
Each branch builds and publishes its own schedule, while shared employees appear in each one.
Send announcements to one location or to everyone in the company.
Set the export format once and run it for all locations at the end of each period.
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When your locations span more than one state, labor rules can differ from site to site. Federal law requires overtime after 40 hours in a workweek, while some states add their own rules, such as daily overtime in California. Meal and rest break requirements vary by state, and some cities and Oregon have predictive scheduling laws. EZTime lets you configure pay rules per employee group, so each location follows the settings you define for it, and hours for employees who work at two sites are combined in one record. For background, see our guides to FLSA overtime rules, California meal and rest breaks and predictive scheduling laws.
Yes. The employee keeps one profile and can be scheduled at several locations. All hours go into one record, so totals and overtime reflect the full week.
Yes. Manager permissions are set per location, so a branch manager sees and approves only their team, while head office sees everything.
Yes. Choose kiosk, NFC tag, QR, mobile app with approved locations or SMS per location.
Yes. Pay rules for overtime, breaks and shifts are configured per employee group. You decide which rules apply; this is general information, not legal advice.
Run one consolidated report for all locations and export it to Excel, PDF or your payroll software. Advanced API access is also available.
Yes. You get a 14-day free trial with no credit card required. Plans start at $2 per employee per month, or $1.60 billed yearly.