The short answer: EZTime digital HR forms let you create templates for recurring documents, send them to employees, collect electronic signatures, route them for approval and store the completed forms in each employee’s digital file. You can see who has not completed a form and send a reminder, without printing, scanning or chasing paper.
As a business grows, so does the paperwork: onboarding packets, policy acknowledgments, time-off requests, equipment sign-outs and safety confirmations. Printing, collecting signatures, scanning and filing take hours every month, and papers still get lost or come back incomplete.
For teams that work in the field, in stores or across several locations, paper is even harder. Employees have to come to the office to sign, and managers have to remember who still owes what.
Digital forms move the whole process to the phone employees already use to clock in.
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Welcome documents, policy acknowledgments and handbook sign-offs completed before the first shift.
Requests submitted from the app and routed to the right manager for approval.
A signed record of who received keys, devices, tools or uniforms.
Confirm that each employee completed required safety training, with the date and signature on file.
Address, emergency contact and other updates submitted by the employee and reviewed by HR.
Any recurring internal form your team still handles on paper today.
Keep templates short and clear, mark only the fields you truly need as required, and decide in advance who approves each type of form. Review templates once a year or when a policy changes.
Some federal and state employment forms have their own rules for electronic completion and record keeping. Check those requirements with HR or counsel before you move them online. This page is general information, not legal advice.
Yes. Employees fill out and sign forms on a phone, tablet or computer, from anywhere.
Yes. You can send a form to one employee, a department, a location or the whole company.
Each completed form is saved to the employee’s digital file in EZTime, so you can find it by searching instead of digging through cabinets.
Yes. You can track the status of every form and send reminders to employees who have not finished it.
Yes. You can route forms through approval steps, and managers approve them in a few clicks.
Yes. EZTime offers a 14-day free trial with no credit card required.
Employees fill and sign forms in the same app they use to clock in.
Employees submit expenses and receipts from their phones.
Attendance, documents and requests in one employee record.