Create one-time or recurring tasks, assign them to employees or teams, and see completion in real time, with photo proof when you need it.
The short answer: instructions sent in a group chat get buried, and managers cannot see what was actually done. EZTime turns tasks into a clear workflow: who owns it, by when, and proof that it is complete.
1
Add instructions, a due date and, if needed, a photo requirement.
2
Assign to an employee, a team or a location, once or on a recurring schedule.
3
Employees mark tasks done in the app and attach photos.
4
Managers see status in real time and get alerted when tasks are late.
What managers and employees actually work with, step by step.
Opening, closing, ordering and cleaning: define tasks once by shift, role or day and they show up for the employee every time.
Employees see their tasks, update the status, comment and add photos from the field.
Managers see what was done, by whom and when, and get an alert when a task is late.
Tasks live next to attendance and shifts, so the right person sees them at the right time.
Recurring checklists for every shift and location.
Task lists for field visits and service calls.
Daily, weekly or monthly routines that repeat automatically.
Require a photo to prove a task was done.
Assign one task to a group and see who completed it.
Get notified when a task is overdue.
Start with the routines that matter most, such as opening and closing checklists, and keep each task short and specific. Use photo verification where proof matters, and review late tasks weekly to adjust staffing or instructions.
EZTime tasks can be one-time or recurring, assigned to an employee, a team or a location, with photo proof and an alert when a task is late. Those options cover most routines, but the way you set them up decides whether the list helps or becomes noise.
| Assign to | Use it when | Example |
|---|---|---|
| An employee | One person owns the result | Monthly fire extinguisher check by the shift lead |
| A team | Any member of a group can do it | Restock the cold room after the delivery |
| A location | Whoever is on shift at that site must do it | Closing checklist at the north store |
Ask for a photo when the result can be seen and someone else needs to trust it without visiting: a clean display, a locked gate, a temperature reading, a finished repair. Do not require photos for tasks where a picture proves nothing, such as a phone call, or people learn to take a quick shot and move on.
Set a due time only where lateness matters, such as anything that must happen before opening. A late alert should mean something to act on. Review the list every month and remove tasks nobody needs, because a long list of overdue items hides the few that count.
Tasks sit in the same app employees use to clock in, so the people on shift see them. To tell the whole team about a change, use announcements; to ask for feedback on a routine, post a survey in the company feed.
Here is how a typical business might use task management: A chain of coffee shops uses a recurring opening checklist in every location. Baristas tick off each step and photograph the cleaned espresso station; the area manager sees which stores finished on time and gets an alert when a checklist is late.
Yes. You can create recurring tasks.
Yes. You can require a photo when a task is completed.
Yes. Tasks can be assigned to employees or groups.
Yes. Managers can be alerted when tasks are overdue.
Yes, tasks can go to employees, groups or locations.
Yes, managers see full details for each task.
Employees clock in, request time off and see updates from their phones.
Send updates to the right employees.
Run the same routines across every site.