Send updates to exactly the employees who need them, by app notification or text message, and keep a record of everything you sent.
The short answer: important updates get lost among personal chats, and you cannot tell who saw them. EZTime keeps work communication in one place: you choose the audience and channel, and every message is documented.
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Pick employees by location, department, role or name.
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Send as an app notification or a text message.
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Messages are delivered and saved, so you have a record.
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Employees can chat about a specific time entry or join the company feed.
What managers and employees actually work with, step by step.
Write with bold, lists, links and images, and attach the files your team needs.
An inbox and a sent folder keep every conversation with your team organized.
Pair messages with the company feed for announcements, surveys and read confirmations.
No separate chat app, no personal phone numbers.
Send only to the people who need the update.
Reach employees in the app or by SMS.
Chat with employees about a specific time entry.
Find a colleague’s contact details in the app.
Every message is saved for future reference.
Posts, polls and questions for the whole team.
Keep messages short and specific, choose the smallest audience that needs the update, and use text messages for urgent items. Respect quiet hours where possible and follow the rules that apply to texting employees.
Announcements work when employees learn that a message from the company is worth opening. That depends less on the tool than on a few habits: send to the people a message concerns, keep one message to one subject, and use the faster channel only when timing matters.
EZTime lets you send an announcement to chosen employees by location, department or role. Use that. A change to the closing procedure at one store goes to that store. A new uniform rule for kitchen staff goes to the kitchen role across all locations. A company holiday schedule goes to everyone. When people only receive what applies to them, they keep reading.
| Situation | Channel |
|---|---|
| Weekly update, policy reminder, schedule note for next week | App notification |
| Store closing early today, weather, a safety issue on site | SMS |
| Employees who rarely open the app, such as seasonal staff | SMS for anything time-sensitive |
Messages are saved in EZTime, with inbox and sent folders. When someone says they never heard about a change, a manager can open the sent folder and see what went out, when, and to which group. That is also useful when a new manager takes over a location and needs to know what the team has already been told.
For surveys, questions and read confirmations, use the company feed. To turn an announcement into work someone must complete, assign it with task management.
Here is how a typical business might use announcements: A multi-location retailer needs to tell evening staff in three stores that closing time changes for a holiday. The district manager selects those stores and the closing role, sends a text and an app notification, and keeps the message on record.
Yes. Choose the audience by location, department, role or name.
Yes. You can send updates by text message.
Yes. Messages are documented.
Employees can chat about time entries and respond in the company feed.
Yes, combine location and role.
Yes, every message is documented.
Employees clock in, request time off and see updates from their phones.
Posts, polls and read confirmations.
Turn updates into assigned tasks.