What a guard checks at the start, during and at the end of a post, with a clean handover to the next officer.
Security work depends on routine. Doors checked at the same times, a working radio and a written log of every event are what clients and insurers look for after an incident.
Use this as a base and add the post orders from your contract with each client. Post orders always take priority over a generic list.
13 items. Fill it in on screen or print a copy.
A night guard at a distribution center starts at 10 pm, reads that a loading door alarm went off twice the night before, and adds an extra check of that door to every round. At 2:15 am the door is found unlatched. He secures it, logs the time and reports it to the client’s facility manager in the morning handover.
The daily checklist backs up the client’s post orders with a timed record of what the officer did, which is often the first document asked for after a theft, injury or alarm. Many states license security companies, and accurate shift records help a company show its officers carried out their assigned duties.
| Officer and post | Victor, lobby desk, Midtown Medical Office Building, Tulsa |
|---|---|
| Shift | 6 pm to 2 am |
| Previous log | Elevator 2 card reader faulted at 4 pm |
| Equipment | Radio channel 3 checked 6:02 pm, flashlight, key ring of 14 |
| Rounds | 8 pm, 10 pm and midnight completed |
| Event | 9:47 pm, lab supply courier at dock B, signed in |
| Handover | 2:04 am to Bree, keys and radio signed for |
The 9:47 pm courier is logged even though the delivery was routine, because the client’s post orders require every after-hours dock entry to be recorded. Victor read the elevator note at start and added the reader to each round.
As set by the post orders or client contract.
No. Post orders come first.
No. Handover is part of the shift.
Yes. A mobile app with timestamps works well.
Stay on post as the post orders require, call the supervisor, and log the time the relief was due and the time you called. Never leave a post unattended because the shift has ended. The extra hours are paid time and should be recorded as worked.
Yes. Log the time of the radio check at the start of the post and note any spot on site where the radio drops out. If something goes wrong later, that entry shows the officer could reach dispatch, or that a known dead zone needed fixing.
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