The agenda for the orientation session: company, workplace, rules, tools and people.
Orientation is the structured introduction every new hire gets, regardless of role. It is shorter than onboarding and covers what everyone needs to know.
For shift teams, show people how to read the schedule, request time off and clock in and out correctly, because these affect their pay.
14 items. Complete it digitally or on paper, whichever your team prefers.
A hotel runs orientation every Monday for new hires across departments. In three hours they tour the property, hear from HR about pay and time off, practice clocking in on the kiosk, and meet their department buddies.
Form I-9 deadlines are fixed by federal law, and missing them can bring fines in an audit. A signed attendance record also shows each new hire was told the attendance, timekeeping and injury reporting rules.
| Date and group | Monday Nov 2, 4 hires: housekeeping and front desk |
|---|---|
| Tour | Staff entrance, locker room, laundry, lot C parking |
| Assembly point | Front lawn by the flagpole |
| Injury reporting | Tell supervisor same shift; form at HR |
| Clock-in practice | All 4 punched in at kiosk; 1 PIN reset |
| Pay | Biweekly Fridays, first check Nov 13 |
| Attendance signed | 4 of 4 |
Riverbend Inn, a 60-room hotel in Savannah, caught a PIN problem during practice instead of on the employee’s first shift. The pay line gives the actual first check date, which new hires always ask about.
Two to four hours is common.
Group sessions save time when hiring often.
Yes.
Orientation is a session; onboarding lasts weeks.
The employee completes Section 1 of Form I-9 by the first day of work, and the employer completes Section 2 within three business days. A federal Form W-4 and any state withholding form should be done before the first payroll. Employers must also report new hires to the state, usually within 20 days.
Where your workplace has an emergency action plan, OSHA requires reviewing it with each employee at initial assignment. Workers who may be exposed to hazardous chemicals need hazard communication training before they start that work. Add any job-specific training, such as lifting or forklift rules, before the first task.
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Run new hires through an onboarding track in EZTime, collect signed forms, and use the offboarding track when someone leaves. Book a demo if you want a walkthrough.