A written plan for fires, severe weather and other emergencies: alarms, evacuation, assembly, headcount and roles.
When an alarm sounds, people do what they have practiced. A clear plan and regular drills save time when it matters.
OSHA requires an emergency action plan when certain standards apply; employers with 10 or fewer employees may communicate it orally. Check local fire code requirements too.
16 items. Keep it on a tablet, or print a copy for the clipboard.
During an evacuation drill at a manufacturer, wardens use the time clock’s on-site list to account for everyone in four minutes. One contractor not on the list is found by the visitor log, and contractors are added to the headcount procedure.
OSHA requires an emergency action plan whenever another standard calls for one, such as where fire extinguishers are present but employees are expected to evacuate rather than fight a fire. The plan settles who reports, who leads, where people go and how they are counted, which are the decisions hardest to make in the moment.
| Site | Building A and warehouse annex |
|---|---|
| Alarm types | Horn and strobe for fire; PA announcement for tornado |
| Who calls 911 | Front office lead; backup is shift supervisor |
| Assembly point | East lot by the bus stop sign |
| Shelter in place | Restrooms and break room, Building A |
| Headcount | Time clock on-site list plus visitor log |
| Wardens | Kayla (day), Jorge (night) |
Sample for Prairie Metal Works in Wichita, Kansas. Fire and tornado use different signals so a PA call is never mistaken for an evacuation, and shelter is in Building A because the annex has a metal roof and wide roll-up doors.
When certain OSHA standards apply; small employers may communicate it orally.
At least yearly; more often for higher-risk sites.
From live attendance and visitor logs.
Trained volunteers on each shift.
Where an OSHA standard requires an emergency action plan, employers with 10 or fewer employees may communicate it orally instead. Writing it down anyway helps when staff turn over or a new shift lead takes charge.
They need opposite actions: a fire means getting out, while a tornado warning means moving to an interior room away from windows. Name the shelter area and the signal for each so nobody walks outside into a storm.
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Send the form through EZTime, collect an e-signature, and keep it in a digital employee file that reminds you when documents expire. Book a demo to see it with your team.