A simple way for employees to request personal protective equipment and for managers to track what was issued.
Workers should never go without required protective equipment because nobody knew they needed a replacement. A request form makes it easy to ask and leaves a record.
Requirements for which PPE is needed and who pays depend on regulations and your risk assessments.
10 items. Complete it digitally or on paper, whichever your team prefers.
A cleaner’s gloves tear while using a strong chemical. She fills in the form, the supervisor issues a new pair and safety glasses from site stock, and the record shows the stock of medium gloves is low, so more are ordered.
OSHA’s PPE standard at 29 CFR 1910.132 requires a hazard assessment and, with limited exceptions such as safety-toe shoes worn off-site, employer-paid PPE. A request form shows what was issued and when.
| Employee, role, site | Marco, welder, shop floor |
|---|---|
| Item | Welding lens, shade 10, and leather gloves |
| Size and quantity | Gloves L, 1 pair; 1 lens |
| Reason | Lens cracked by spatter |
| Approved and issued | Supervisor Dee, Nov 4 |
| Employee signature | Signed |
| Stock after issue | Shade 10 lenses: 2 left, reorder |
Delta Fabrication, a welding shop in Shreveport, records the reason as normal wear, so there is no charge. Lens stock is low, so a reorder is triggered.
Rules vary. In many cases the employer must provide required PPE.
Some items, such as respirators, do.
When damaged or as the manufacturer says.
Yes, it records issue.
Yes, but under OSHA’s PPE rule the employer is still responsible for making sure it is adequate, maintained and clean. Check it meets the same standard as what you issue. Note on the form that the item is employee-owned.
OSHA does not require employers to pay for replacement PPE that an employee lost or damaged on purpose. Record the reason on each request so you can see a pattern. Normal wear and tear should still be replaced at no cost.
More for the same job
Use the PPE request form for the record you need today. To see who clocked in, and when, book a demo of EZTime.