Record each day on site: weather, crew and hours, work done, deliveries, equipment, delays and safety.
Daily reports are the memory of a project. When there is a delay claim, a dispute over hours or an injury, the daily report is often the first document people look for.
Write facts: who was there, for how long, what was done and what got in the way.
17 items. Complete it digitally or on paper, whichever your team prefers.
Rain stops concrete work at 10 am. The daily report records the weather, the 6 laborers sent home after 3 hours, the pump truck cancelled, and the pour moved to Thursday. Two weeks later, the report supports a schedule extension request.
Construction contracts commonly require written notice of delays and changes, and a daily report written the same day is the record used to back up pay applications, delay claims and back-charges. Recording each crew’s headcount and hours also supports certified payroll checks on public jobs.
| Project and date | Oakwood Townhomes Phase 2, Raleigh, March 18 |
|---|---|
| Weather | Clear, 54°F, wind 10 mph |
| Labor | Framing sub: 8 workers, 9 h; electrical sub: 3 workers, 8 h |
| Work completed | Roof trusses set on units 4 and 5 |
| Inspections | Plumbing rough-in, unit 3: passed |
| Delays | Truss delivery arrived 10 am, 2 hours late |
| Prepared by | Site super Ray, 5:30 pm same day |
The late truss delivery is written with the arrival time, so if the framing sub bills idle hours for that morning the GC can match them to a recorded cause.
The superintendent or foreman.
For payroll, job costing and claims.
Enough that someone not on site understands the day.
Either; apps add photos and time stamps.
Yes, list each sub by trade with headcount and hours, even if the sub keeps its own report. When a sub’s invoice or a back-charge is disputed, the GC’s same-day headcount is often the only neutral record of who was actually on site. Add inspectors and owner visits on the visitors line too.
Still file a report for that date, noting the weather, that the site was idle and why, such as a failed inspection or a missing permit. A run of dated no-work entries is what supports a request for added days later. Skipped dates leave a gap the other side can question.
More for the same job
Once the daily construction report is in place, the next question is usually about shifts and hours. Book a demo to see how EZTime handles scheduling and time tracking.