Daily timesheet template

A one-day sheet for start, breaks, end and tasks, for crews, temps and anyone whose day changes.

Use it on screen

How to use itThe employee fills it in during the day and the supervisor signs it at the end of the shift.

Who fills it inCrew members, temps and multi-site workers
WhenDuring the day, signed at end of shift
Time neededA couple of minutes across the day
Keep itBundled by week for payroll and job costing

Where the daily timesheet template fits

Daily sheets work well when people move between sites or jobs, or for temporary workers who are signed off each day.

The more the sheet is filled in during the day rather than afterwards, the more accurate it is.

14 items. Keep it on a tablet, or print a copy for the clipboard.

Day

Employee name.
Date.
Site or job.

Time

Start time.
Each break start and end.
End time.
Total hours.

Work

Tasks done.
Hours per job or task.
Materials or equipment used.
Issues to report.

Sign-off

Employee signature.
Supervisor signature.
Notes.

Using the daily timesheet template well

Hand out sheets at the start of the shift.
Record times as they happen.
Split hours by job for costing.
Collect and sign at the end of the day.
Enter into payroll weekly.

How one team uses it

A landscaping crew member works 7:00 to 15:30 with a 30-minute lunch, split between two properties: 3.5 hours at the first and 4.5 at the second. The foreman signs the sheet at the yard.

Why a daily timesheet matters

A daily sheet captures hours while they are still fresh, which helps meet the FLSA requirement to record hours worked each day. For crews that move between jobs, it also gives the business the per-job hours it needs for costing and billing.

Filled-in sample

Employee	Rico, Evergreen Landscaping, Sacramento CA
Date	Tue, May 12
Start and end	6:30 am to 3:30 pm
Breaks	Rest 9:00 to 9:10; meal 11:30 to 12:00; rest 1:30 to 1:40
Total	8.5 hours
Jobs	Oak Park HOA 5 hrs; Delgado residence 3.5 hrs
Supervisor	Foreman Luis, signed 3:35 pm

Only the 30-minute meal is subtracted, giving 8.5 hours, because the two 10-minute rest breaks are paid. The hours split across two jobs add up to the daily total, which is what lets the owner bill each customer correctly.

Pitfalls to watch for

Mixing clock time and decimal hours on the same sheet. Pick one format for totals, such as 7.5, and convert once.
Leaving out travel between job sites. Driving from one site to the next during the workday is generally work time.
Supervisors signing a stack of sheets on Friday. Sign each day while you can still check the times against what you saw.

Changing the daily timesheet for your workplace

Staffing agenciesAdd a client supervisor signature so the same sheet supports billing the client.

Event and stage crewsAdd call time and wrap time, since load-in and teardown are part of the paid day.

Pro tipPrint a minutes-to-decimals table at the foot of the sheet, such as 15 minutes = 0.25. It stops most conversion errors.

Questions about the daily timesheet template

Why daily instead of weekly?

Better accuracy when jobs change during the day.

Should breaks be listed?

Yes, especially unpaid meal breaks.

Who signs?

The employee and the supervisor.

Can I use it for job costing?

Yes, record hours per job.

How do I calculate total hours on a daily timesheet?

Subtract the start time from the end time, then subtract any unpaid meal break. Short rest breaks of about 20 minutes or less are generally paid and stay in the total. Convert minutes to decimals, so 7 hours 45 minutes is 7.75 hours.

When should a daily timesheet be signed?

At the end of the shift, by the employee and the supervisor, while the times are fresh. If the crew works at a remote site, the foreman can sign before leaving the site. Sheets signed days later are harder to rely on if hours are disputed.

Keep going

More for the same job

Know who worked when

Use the daily timesheet template for the record you need today. To see who clocked in, and when, book a demo of EZTime.

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Disclaimer: This template is general information, not legal advice. Employment rules differ by state and city and change over time. Have a qualified employment attorney or HR professional review it before you use it.