Close out a field or project job with a summary of work done, hours, materials, issues and customer sign-off.
An end of job report closes the loop between the quote and the result. It shows the customer what was done and shows you whether the job made money.
Comparing estimated and actual crew hours is the most useful part for future quotes.
12 items. Complete it digitally or on paper, whichever your team prefers.
A landscaping crew finishes a backyard project quoted at 48 crew hours. Time records show 56 hours, due to rock removal not in the scope. The report notes the extra work approved by the customer, which is added to the invoice, and future quotes include a site check for rock.
Comparing estimated and actual hours on every job is how a contractor finds out which kinds of work are being underquoted. A signed close-out also starts the warranty clock and makes the final invoice much harder to dispute.
| Job | #2417, Hendricks residence, Raleigh NC |
|---|---|
| Dates and crew | Mar 3 to Mar 6; lead Andre, crew Kyle and Sam |
| Scope | Replace 340 sq ft cedar deck boards and rails |
| Extra work | Two rotten joists replaced, approved by text Mar 4 |
| Hours | Estimated 60, actual 66 |
| Materials | 12 boards returned to supplier |
| Close | Customer signed Mar 6; sent to billing |
The 6 extra hours match the joist replacement, and the report points to the customer’s text approval so billing can add it without a dispute. Returned boards are listed so they come off the job cost.
The crew lead.
To improve quotes.
Ideally yes.
It summarizes a whole job or project.
It covers the job number, customer and address, dates, crew, the work completed against the scope, approved changes, photos, estimated versus actual hours, materials used and returned, open issues and the customer’s sign-off. It is passed to billing so the invoice matches what was done. Keep it with the job file for warranty questions.
The signature confirms the customer accepted the work as described on that date, which helps if there is later a dispute about scope or quality. It also gives a clean point to start any warranty period. If the customer will not sign, note the reason and the open items on the report.
More for the same job
With jobs and clients tagged in EZTime, you can compare what you quoted with the hours the work really took. Book a demo if you want a walkthrough.