A timesheet for independent contractors to record hours by client and project, attached to their invoice.
Clients who pay by the hour often want to see the hours behind the invoice. A clear sheet speeds approval and avoids disputes.
Whether someone is an independent contractor or an employee depends on legal tests, not on what the paperwork calls them. If you are unsure, get advice.
15 items. Use it on screen, or print it and fill it in by hand.
A freelance bookkeeper works 22 hours for a client in April across monthly close (14 hours) and payroll setup (8 hours). The sheet goes with the invoice and the client approves it in two days.
Clients need a clear record of billed hours to approve invoices, and contractors need it to get paid without disputes. Keeping control of how and when the work is done with the contractor also helps support independent contractor status under IRS and state tests.
| Contractor | Elena Ruiz Design LLC, Santa Fe NM |
|---|---|
| Client and PO | Desert Bloom Spa, PO 1189 |
| Period | Aug 1 to Aug 31 |
| Hours | Brand refresh 18; menu redesign 7.5 |
| Total | 25.5 hours at $85 = $2,167.50 |
| Expenses | Print proofs $64, billed separately |
| Approval | Spa owner Cara approved Sept 3 |
The total, 25.5 hours at $85, comes to $2,167.50, and expenses sit on a separate line so the hourly amount is not muddied. Hours are grouped by project because the spa budgets each separately.
Only if the contract requires it, but it helps billing.
Overtime rules apply to employees; contractor pay follows the contract.
Too much control can suggest employment; get advice.
Compare with deliverables and agree in writing.
Federal law does not require it, but many clients ask for one when work is billed by the hour, and the contract can require it. A timesheet supports the invoice and helps settle disputes. It should describe the work, not follow employee-style rules like set start times.
Write short entries tied to the deliverable, such as ‘reconciled March bank and credit card accounts, 3 hrs’, rather than ‘admin’. Group entries by project or task if the client has a budget for each. Clear descriptions make approval faster.
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Send the form through EZTime, collect an e-signature, and keep it in a digital employee file that reminds you when documents expire. Book a demo to see it with your team.