Track each cash and check deposit from count to bank receipt, with two signatures.
Cash goes missing most often between the register and the bank. A log with two signatures and a bag number closes that gap.
Vary deposit times and routes, and follow your bank’s and insurer’s guidance on transporting cash.
11 items. Keep it on a tablet, or print a copy for the clipboard.
A store’s log shows a $50 difference between the deposit and the bank receipt. The bag number and both signatures let the manager trace it to a miscounted bundle of $5 bills.
Splitting who prepares a deposit from who verifies it is a basic internal control that makes missing cash harder to hide. A log tying each bag to a bank receipt also gives your accountant a clean trail from daily sales to the bank statement.
| Date and sales period | Saturday, August 16, for Friday sales |
|---|---|
| Cash | $1,842.00 |
| Checks | $310.50 (3 checks) |
| Total | $2,152.50 |
| Bag number | 004417 |
| Prepared and verified by | Jasmine and Theo |
| Bank receipt and variance | $2,152.50, variance $0.00 |
Sample for Copper Kettle Cafe in Asheville, North Carolina. Checks are counted with how many there are, so one missing check is easy to spot if the receipt comes back short, and a zero variance is still written in to show the comparison was done.
It protects both and catches errors.
Daily or as cash builds up, per your policy.
Investigate and document right away.
The manager or bookkeeper.
Keep card settlements on a separate line or report, since they arrive by transfer and never travel in the bag. Mixing them in makes it hard to see whether the physical deposit matched what was counted.
Report it to the bank and police right away with the bag number and amounts from the log. The prepared by, verified by and courier lines then show exactly who handled it and when.
More for the same job
Once the bank deposit log is in place, the next question is usually about shifts and hours. Book a demo to see how EZTime handles scheduling and time tracking.