WhenToWork is a long-running online scheduler priced in an unusual way: you pick your maximum number of employees and prepay for one, three, six or twelve months. Every feature is included.
WhenToWork builds schedules for managers and lets employees set availability, trade shifts and request time off from the web or the free mobile app. Its AutoFill feature fills a schedule while weighing work preferences, time off and overtime, and managers can watch for shift gaps.
Pricing covers all managers and employees for the period you choose, with no feature tiers. WhenToWork is part of TCP, according to its site footer. Its homepage also mentions suspending the account during an off-season at no cost, which suits summer or winter operations.
The pricing page does not describe a time clock, GPS or payroll integration, so we treat WhenToWork as a scheduling tool only.
WhenToWork handles the hard part of part-time scheduling: matching dozens of people with different availability and preferences to shifts. AutoFill weighs preferences, time off and overtime, managers can watch for gaps, and employees trade shifts among themselves from the app or a browser.
The pricing is also unusually honest about seasons. You buy only the months you need, every feature is included at every price, and its site mentions suspending an account in the off-season at no cost.
| Plan | Listed price | What the plan adds |
|---|---|---|
| 1 month, up to 10 employees | $38 | All features |
| 3 months, up to 10 employees | $100 (save $14) | All features |
| 6 months, up to 10 employees | $164 (save $64) | All features |
| 1 year, up to 10 employees | $273 (save $183) | All features |
Prices exclude state and local taxes and are paid in US dollars by credit card or check. Other headcount bands are shown through the “maximum employees” selector, which we could not read. The page also says introductory prices were reduced.
| Platform | What its site says |
|---|---|
| iOS and Android | WhenToWork mobile app |
| Web | Sign in from a computer, tablet or phone |
| Kiosk | Not described on the pages we read |
| Support | Email support |
| Integrations | None listed on the pages we read |
A pool with up to 10 lifeguards that runs for about six months.
| Line | How it adds up | Per month |
|---|---|---|
| Six months prepaid | One payment | $164 |
| Same period month by month | 6 × $38 | $228 |
| Effective monthly cost on 6 months | $164 ÷ 6 | $27.33 |
The six-month term saves $64 against paying monthly for the same period.
A summer camp with 10 counselors and a waiting list of subs uses WhenToWork to collect availability in May, AutoFill the June schedule, and let counselors trade shifts. In September the account goes quiet until spring.
A year-round business that wants clock-ins, overtime alerts and payroll exports in the same tool will need something else, or a second app.
| Feature | WhenToWork | EZTime |
|---|---|---|
| Product | Scheduling only | Attendance, scheduling, or both |
| Pricing | Prepaid by headcount and term | Monthly per employee, yearly saves 20% |
| Up to 10 people, 1 year | $273 | 10 × $2 × 12 = $240 at monthly rates (Essential scheduling) |
| Auto-fill | AutoFill | AI auto-scheduling on Advanced |
| Shift trades | Yes | Yes, with approval |
| Time clock | Not described | GPS app, web, kiosk, NFC tags |
| Mobile apps | iOS and Android | iOS and Android |
| Support | Support across channels, per our pricing page |
EZTime links the schedule to the clock, so planned and worked hours sit side by side, and it can block early clock-ins. It bills monthly per employee from $2, with a $20 minimum. Read our guide to onboarding seasonal employees.
For up to 10 employees: $38 for 1 month, $100 for 3 months, $164 for 6 months or $273 for 1 year, before taxes. Larger teams pay by headcount band.
Yes, the first 30 days are free with no credit card.
The pricing page does not list a time clock; it is a scheduling tool.
Its site describes it as a TCP company.
Yes, employees can set availability, trade shifts and request time off.
Yes, on iOS and Android, and employees can also sign in through a browser.
Its homepage mentions suspending the account for the off-season at no cost; confirm how this works with a prepaid term.
No integrations were listed on the pages we read.
Try EZTime next to WhenToWork for 14 days, no credit card. See plans on the pricing page.