When I Work is a scheduling app first. Its plans are priced per user, and time tracking and attendance is switched on as an add-on, so the price you see is not always the price you pay.
When I Work started as an employee scheduling app for hourly workplaces such as retail stores, restaurants, clinics and venues. Managers build a schedule, publish it, and employees pick up open shifts or trade shifts in the app. Its Essentials plan already includes OpenShifts and shift swapping, which is the feature most small teams buy it for.
Time tracking is a separate switch. On each plan, When I Work offers “Time Tracking and Attendance” as an add-on, which turns phones and other devices into a time clock that records attendance, breaks and time off. The FAQ says staff can clock in using GPS or geofencing.
The top plan, Premium, adds API keys, webhooks and SAML single sign-on, which matters for companies with an IT team that wants the schedule connected to other systems.
When I Work makes the weekly schedule a shared object instead of a manager’s spreadsheet. Staff see their shifts on their phones, pick up open shifts, and trade with each other, and the manager approves rather than arranges. For teams with many part-timers, that is where most of the scheduling hours go.
It is also priced to start small. A single-location team that only needs scheduling can begin on Essentials and add time tracking later, and the Premium plan gives larger companies API keys, webhooks and single sign-on without moving to a custom contract.
| Plan | Listed price | What the plan adds |
|---|---|---|
| Essentials | $2.50 per user per month | Scheduling, open shifts and shift swapping, payroll and POS integrations, unlimited users |
| Pro | $5 per user per month | Adds custom reporting and more scheduling control |
| Premium | $8 per user per month | Adds API key access, webhooks, SAML/SSO |
| Enterprise | Quote | Custom |
Time Tracking and Attendance can be turned on for any plan, but its price is not shown on the page. Monthly and annual billing are both offered; the discount is not stated. The FAQ also mentions $2.50 for single-location and $5 for multi-location teams, which does not match the plan list exactly, so confirm which plan you need if you run more than one site.
| Platform | What its site says |
|---|---|
| iOS and Android | Yes; “Works on iOS, Android, and web” |
| Web | Yes |
| Shared time clock | Turns an iPad, POS system, laptop or phone into a time clock |
| Support | Live chat, help center, ticket form and a training center |
| Integrations listed | Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online, OnPay, Zapier and others |
Assume 30 hourly staff on one location who need scheduling. The time clock add-on is left as an unknown because its price is not published.
| Line | How it adds up | Per month |
|---|---|---|
| Essentials | 30 × $2.50 | $75 |
| Pro | 30 × $5 | $150 |
| Time tracking add-on | Not published | Ask When I Work |
List prices only, before tax and any annual discount.
A coffee shop with 12 part-time baristas who swap shifts every week is the textbook When I Work customer: the manager posts the schedule on Thursday, staff trade among themselves, and the manager approves from a phone.
A field crew that needs proof of location, mileage or job costing will find more in a GPS-first tool. A team that wants one bill for clock and schedule should price the add-on before deciding.
| Feature | When I Work | EZTime |
|---|---|---|
| Scheduling price | $2.50 to $8 per user | $2, $4 or $6 per employee |
| Time clock price | Add-on, not published | Attendance product from $2 per employee |
| Open shifts and swaps | From Essentials | Open shifts; swaps need a manager’s approval |
| Location check at clock-in | GPS or geofence via the add-on | Approved locations from Advanced; NFC tags |
| Schedule blocks early clock-in | Not on its pricing page | Yes, the schedule can block early or off-shift punches |
| Payroll | Payroll and POS integrations; Rippling offer | Payroll-ready reports, advanced API on Premium |
| Single sign-on | SAML/SSO on Premium | Not on our pricing page |
| Trial | 14 days, no card | 14 days, no card |
EZTime sells attendance and scheduling as separate products or together, each listed on the pricing page from $2 per employee per month, so the clock price is visible up front. Shift swaps with manager approval are included in scheduling.
Essentials is $2.50, Pro $5 and Premium $8 per user per month on its pricing page. Time tracking and attendance is an add-on whose price is not listed.
Yes, as the Time Tracking and Attendance add-on. Staff can clock in with GPS or geofencing.
Yes, 14 days with no credit card.
The pricing page lists payroll and POS integrations and a Rippling partner offer; it does not describe its own payroll service.
Yes. OpenShifts and shift swapping are included from Essentials.
API key access and webhooks are listed on the Premium plan.
Yes. It offers monthly or annual billing; the annual discount is not stated on the pricing page.
The page prices per user and does not separate managers; ask whether admins count as paid users.
Try EZTime next to When I Work for 14 days, no credit card. See plans on the pricing page.