EZTime vs When I Work

When I Work and EZTime both let staff swap shifts from their phones. The difference that changes the bill is the time clock: When I Work sells it as an add-on whose price is not on its pricing page, while EZTime lists attendance as its own product.

Try EZTime free Full When I Work review

Entry price per person per month on monthly billing. When I Work’s Time Tracking and Attendance add-on had no published price when we checked.

The short answerChoose When I Work if scheduling is the main job and you are happy to get a quote for the clock. Choose EZTime if you want both prices visible up front, NFC or GPS clock-ins, and a schedule that blocks clock-ins outside assigned shifts.

Side by side

EZTime and When I Work (checked November 9, 2026)
Question	EZTime	When I Work
Scheduling entry price	$2 per employee (Essential)	$2.50 per user (Essentials)
Time clock price	$2 per employee (attendance Essential)	Add-on, price not published
Shift swaps	Yes, with manager approval	Yes, from Essentials
Clock-in methods	GPS app, web, kiosk, NFC tag	GPS or geofence through the add-on
Schedule controls the clock	Can block early or off-shift clock-ins	Not stated on the pricing page
API	Advanced API on Premium	API keys and webhooks on Premium ($8)
Trial	14 days, no card	14 days, no card

When I Work facts from wheniwork.com/pricing; its FAQ also cites $5 per user for multi-location businesses.

What each one does best

When I Work

When I Work turns the schedule into something the whole team shares. People see shifts on their phones, claim open ones and trade among themselves while the manager approves. It also scales up without a custom contract: Premium adds API keys, webhooks and single sign-on, and its partner list covers payroll tools such as Gusto, Paychex and QuickBooks Online.

EZTime

EZTime ties the clock to the schedule. Because the shift plan and the punch live in one system, it can refuse an early clock-in, flag a missed break, and warn before a weekly overtime threshold. Store staff can punch on a kiosk or tap an NFC tag at the till, and missed punches go through a request and approval with an audit trail.

Platforms and apps

Where each one runs (When I Work from wheniwork.com, EZTime from eztime.com, November 9, 2026)
Where	When I Work	EZTime
Phone app	iOS and Android	Mobile app with a GPS stamp
Browser	Web app	Web clock-in and manager screens
Shared clock	iPad, POS, laptop or phone as a clock	Tablet kiosk, plus NFC tags
App languages	Not checked	English, Spanish, French, Russian, Arabic
Payroll links	Rippling, Gusto, Paychex, QuickBooks Online and more	Payroll-ready exports; advanced API on Premium

Plan for plan

When I Work prices scheduling per user and adds time tracking on top. EZTime prices attendance and scheduling separately per employee, or together, at $2, $4 and $6, with a $20 monthly minimum.

List prices per person per month
Plan	When I Work list price	EZTime nearest plan
When I Work Essentials	$2.50	EZTime Essential, $2
When I Work Pro	$5	EZTime Advanced, $4
When I Work Premium	$8	EZTime Premium, $6

Two retail stores, 18 staff each

A boutique chain with two stores, 36 hourly staff, weekly schedules and frequent swaps. The owner wants a clock that proves staff were in the store.

36 staff, monthly, list prices
Line	EZTime	When I Work
Scheduling	36 × $2 = $72 (Essential)	36 × $5 = $180 if multi-location needs $5, per the FAQ
Time clock	Attendance product priced from $2	Add-on, ask When I Work
Proof of location	Approved locations on Advanced (up to 3)	GPS or geofence with the add-on
Swaps	Manager-approved swaps	Swaps from Essentials

The When I Work scheduling price depends on whether two stores count as multi-location, which its FAQ and plan list describe differently. Ask before you compare totals.

Scheduling cost at three team sizes

Scheduling only, monthly list prices. When I Work’s time clock is extra and unpriced on its page, so its column is a floor, not a total.

Monthly list cost, November 9, 2026
Staff	EZTime Essential	When I Work Essentials	EZTime Advanced	When I Work Pro
5	$20 (minimum)	$12.50	$20 (minimum)	$25
15	$30	$37.50	$60	$75
40	$80	$100	$160	$200

At 5 staff, When I Work Essentials is cheaper than EZTime Essential because EZTime’s $20 minimum applies. At 5 staff, EZTime Advanced is already cheaper than Pro; from 9 staff up, EZTime costs less on both tiers before When I Work’s clock is added.

Choose When I Work if

Scheduling and open shifts are your main need
You want API keys, webhooks and SAML on one plan
You plan to use Rippling for payroll (partner offer)
You are comfortable getting a quote for the time clock

Probably not When I Work if

You must know the full clock-plus-schedule price before signing
You need a clock-in blocked when it falls outside a shift
You want NFC tags for on-site proof

Choose EZTime if

You want the clock price on the pricing page
You want NFC tags as well as GPS for on-site proof
You want the schedule to block clock-ins outside assigned shifts
You need only attendance, without scheduling, or the other way round

Probably not EZTime if

You only schedule a handful of people and want the lowest bill
You need SAML single sign-on
You want a payroll partner offer bundled in

Moving from When I Work to EZTime

Export schedules and hours. Download past schedules and timesheets.
Recreate positions and locations. Set up roles and up to 3 approved clock-in locations on Advanced.
Invite staff. Send app invitations and set NFC tags if you use them.
Run in parallel for one week. Compare punches before switching off the old clock.

EZTime vs When I Work: questions

Is EZTime cheaper than When I Work?

EZTime lists $2, $4 and $6 per employee against When I Work’s $2.50, $5 and $8 per user. When I Work’s time clock is an add-on with no published price.

Do both have shift swaps?

Yes. EZTime swaps need manager approval; When I Work includes swapping from Essentials.

Can I use EZTime only as a time clock?

Yes. Attendance and scheduling are sold separately or together.

Does When I Work have GPS clock-in?

Yes, through its Time Tracking and Attendance add-on, with GPS or geofencing.

Which is cheaper for a very small team?

For 5 people scheduling only, When I Work Essentials lists $12.50 against EZTime’s $20 minimum. Add the When I Work clock and ask for its price before comparing.

Can staff use a shared tablet on both?

Yes. When I Work turns an iPad, POS, laptop or phone into a clock; EZTime runs a tablet kiosk and also supports NFC tags.

Does EZTime warn about overtime before it happens?

Yes. Labor rule alerts cover weekly hour limits, rest between shifts and overtime thresholds.

Sources: When I Work pricing and EZTime pricing, read on November 9, 2026. The scenario is worked out from listed prices and plan features, not from a paid When I Work account. EZTime is not affiliated with When I Work, whose name is a trademark of its owner.

Useful next steps

Put both prices on the table

Run EZTime on one pay period next to When I Work: 14 days free, no credit card.

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