Design a simple, printable employee ID card with name, role, department, ID number and photo. Everything stays in your browser.
The card uses the common wallet or badge size of 3.375 × 2.125 inches (85.6 × 54 mm), the same as most payment cards, so it fits standard badge holders and lanyards.
To print, use card stock at 100% scale (not “fit to page”), then trim. For a tougher card, laminate it or use a badge holder.
A cleaning company gives each cleaner a card showing their name, “Commercial Cleaner,” the client site and a one-year expiry. Office managers at client sites can check who is in the building, and the company reprints cards when people leave or change sites.
Small businesses use ID cards for site access, for customers who want to know who is at their door, and for events or shared buildings. A card with a clear name, role and photo builds trust with customers and helps security staff check people quickly.
Need numbers for the cards? Use the employee ID number generator first, then copy each number here. If cards control physical access, follow your access-control provider’s format instead.
| Use | Include | Leave off |
|---|---|---|
| Home service visits | Name, photo, company phone, job title | Last name if your policy prefers first names only |
| Shared office building | Name, photo, company, expiry date | Department codes that mean nothing to visitors |
| Health care staff | Name, license type, photo | Home city or personal phone |
| Events and temporary sites | Name, role, event dates | Employee ID if it doubles as a login |
Health care is the main case where the law sets the content. In California, for example, Business and Professions Code section 680 requires licensed health care practitioners to wear a name tag showing their name and license status while working with patients. Check your state and licensing board.
Treat a lost card like a lost key. Record the date, print a replacement with a new expiry date if your access system allows it, and tell the people who check badges which card is no longer valid. When an employee leaves, collect the card in the exit meeting and note it on the offboarding list. In EZTime, onboarding and offboarding tracks in the HR module and expiry reminders in the digital employee file help keep the card log current.
No. The card is built in your browser and the photo never leaves your device.
Create and print each card, or save each as a PDF and combine them in your print software.
Not in this tool. If you need one, use your access-control or badge printing software.
Anything that helps identity theft, such as a Social Security number or date of birth.
No. The card is built in your browser and the image stays on your device.
Many businesses use a different color for contractors and visitors, so staff can tell at a glance who is an employee. The color option in the maker makes this easy.
EZTime stores IDs, certifications and signed forms in each employee’s digital file. Book a demo to see it.