A short, professional resignation letter for hourly and salaried employees, with notice date and last day.
A resignation letter is a record of when notice was given and what the last day will be. It does not need reasons.
Check your contract or handbook for the notice period. In at-will employment, notice is often a courtesy, but some contracts or policies require it.
11 items. Fill it in on screen or print a copy.
Dear Maria, I am writing to let you know that I am resigning from my position as shift supervisor. My last working day will be Friday, March 13. I am happy to help train my replacement before I leave. Thank you for the opportunities over the last three years. Sincerely, Daniel.
A dated letter fixes the notice date and last day, which matter for final paycheck timing under state law and for any PTO payout policy that depends on giving notice. It also gives the employer a clear record that the separation was a voluntary resignation.
| Date | September 1 |
|---|---|
| Manager | Laura, store manager, Fresh Mart, Columbus |
| Statement | Resigning from my position as head cashier |
| Last working day | Monday, September 15 |
| Handover offer | Will train Tyler on cash office close |
| Thanks | Thank you for two years and the chance to lead the front end |
| Signature | Kevin |
The handover line names the specific task and person, which is more useful to the manager than a general offer to help.
Two weeks is common; check your contract and policy.
No.
It depends on state law and policy.
State rules differ.
No, it does not need to. A short letter with your role, last day and an offer to help hand over is enough. If you want a good reference later, keep any complaints out of the letter and raise them in an exit interview instead.
Email is widely accepted and creates a timestamp, but check whether your handbook asks for written notice to a specific person or HR. A text can be easy to miss or dispute. Whatever you use, keep a copy with the date sent.
More for the same job
EZTime’s digital HR forms collect e-signatures and keep the signed copy in the employee’s digital file, with reminders before a document expires. Book a demo if you want a walkthrough.