Keep office computers, registers and tablets fast and secure with a simple monthly routine.
Slow or failing computers cost staff time every day, and unpatched devices are a security risk. Most problems are prevented by a few regular steps.
Shared devices such as kiosks, registers and break-room PCs need extra attention because many people use them.
13 items. Complete it digitally or on paper, whichever your team prefers.
A franchise owner’s IT provider checks the six registers and two office PCs every month. In May the check shows one register’s disk almost full of old logs; they are archived and the register speeds up.
Attackers often use known flaws that already have a patch, so a monthly update check closes that gap. For businesses covered by the FTC Safeguards Rule, such as mortgage brokers and tax preparers, a maintenance record also supports the required information security program.
| Month and checker | October, Nina |
|---|---|
| OS updates | 6 of 7 current; reception PC restarted to finish |
| Endpoint protection | Active on all 7 |
| Backups | Nightly ran; test restore of a closing file worked |
| Disk space | Closer PC 2 at 14% free, cleared to 31% |
| Battery | Owner laptop at 71% of design capacity |
| Asset register | PC-05 reassigned to new hire Omar |
Bayou Title Company in Baton Rouge has seven PCs, and one fell under the 20% free disk line. Nina cleared it and wrote down the after figure, so the fix is visible.
Monthly is common for small offices.
Basic steps, yes. Leave the rest to IT.
Include them.
At least a year.
On Windows, run ‘powercfg /batteryreport’ in a command prompt and compare full charge capacity with design capacity. On a Mac, open System Settings, then Battery, then Battery Health. Record the figure each month so you can see the decline.
Replace it before its operating system stops getting security updates, since an unpatched machine stays exposed. Windows 10 support, for example, ended in October 2025 for most users. Slow performance on daily tasks or repeated repairs are other signs.
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Use the computer maintenance checklist for the record you need today. To see who clocked in, and when, book a demo of EZTime.