An outline for a no-fault attendance points policy: what earns points, how they expire and what happens at each level.
A points system makes attendance rules predictable: everyone knows what an absence or late arrival costs and when a conversation will happen.
Protected absences, such as legally protected sick leave, family and medical leave, disability-related absence or jury duty, must not earn points. Rules differ by state and city, so get advice.
12 items. Complete it digitally or on paper, whichever your team prefers.
Under a company’s policy, a server accrues 3.5 points in two months: two late arrivals and three unplanned absences. At 3 points the manager holds a documented conversation; two points expire after 90 days of good attendance.
A points system makes attendance rules predictable and applies the same consequence to the same behavior. It is only fair and lawful if protected leave is excluded, which is why the exclusions section matters as much as the point values.
| Employee | Diego, picker, Riverbend Distribution, Joliet IL |
|---|---|
| Policy | Rolling 90-day expiry |
| Jan 6 | Late 12 min, past 5-min grace: 0.5 |
| Feb 10 | Unplanned absence with notice: 1 |
| Mar 3 | FMLA intermittent leave: 0, excluded |
| Total on Mar 3 | 1.5 points |
| Step | Below Level 1 (3 points); no action |
The FMLA day is listed with zero points so it is clear it was considered and excluded, not overlooked. Illinois also has a paid leave law, so a manager would check whether other absences qualify before adding points.
Generally yes, if it respects protected leave. Get advice.
Minutes allowed before lateness counts.
They should; set the period.
Some companies remove points or give bonuses.
Each point expires a set time after it was given, such as 90 days or 12 months, instead of all points resetting on a calendar date. That means the total changes as old points drop off, so check the total on the date of each new occurrence. Rolling expiry rewards steady improvement.
Leave protected by law, such as FMLA, state paid sick leave, jury duty, military leave and approved disability accommodations, must be excluded. Approved vacation and documented emergencies under your policy are also usually left out. List the exclusions in writing so managers apply them the same way.
More for the same job
Monthly attendance reports in EZTime are signed digitally by employees, and history is kept for up to seven years. Book a demo if you want a walkthrough.