Price a mowing or landscaping visit from crew time, equipment costs, travel and margin.
Paid hours = (time on site + travel) × crew size.
Labor = paid hours × wage × (1 + burden %).
Equipment = (time on site + travel) × cost per crew-hour.
Price = (labor + equipment + materials) ÷ (1 − margin %).
A two-person crew spends 1 hour on a lawn plus 15 minutes of travel: 2.5 paid hours. At $21 with 20% burden, labor is $63. Equipment and fuel at $14 per crew-hour adds $17.50. Cost is $80.50; at a 25% margin, the price is $107.33.
Use it to quote recurring mowing routes or one-off jobs such as cleanups. Equipment and fuel are a large share of cost in landscaping and are easy to forget in a quote.
Enter your own rates; the calculator does not assume local market prices.
A three-person crew spends 2.5 hours on a spring cleanup with 30 minutes of travel, 9.00 paid labor hours. At $19 with an 18% burden, labor is $201.78. Equipment and fuel at $22 per crew-hour add $66.00, and $45 covers dump fees for the brush. Total cost is $312.78, so a 30% margin gives a price of $446.83.
Paid labor hours include travel for every crew member, which is the main reason a short job far off the route loses money. Equipment cost per crew-hour should spread mowers, trimmers, trailer and fuel over the hours they are used, so an outdated figure misprices every job. The price is per visit; for a season contract, multiply by expected visits and check that slow late-season mows still cover their cost.
Add yearly fuel, maintenance and depreciation, then divide by crew-hours worked.
Include it in the price, even if you do not show it separately.
Recalculate when crews, routes or fuel prices change.
Travel between job sites during the day is generally work time.
Enter materials at your cost, including delivery and dump fees. The margin is applied to them as well, so the price covers handling; if you prefer a separate markup on materials, leave them out and bill them as their own invoice line.
Labor is charged per person-hour while equipment and fuel are charged per crew-hour, so an extra person adds wages for both site time and travel. A bigger crew only lowers cost if time on site falls enough to make up for it.
More for the same job
EZTime’s mobile app stamps each clock-in with GPS, and approved clock-in locations flag punches made somewhere else. Book a demo to see it with your team.