Record a fire, smoke event or false alarm at work: what happened, the response and follow-up.
Even small fires and false alarms teach something: an alarm not heard in one area, a slow evacuation, a cause that can be removed.
Some fires must be reported to authorities or insurers within set times. Check your obligations.
14 items. Use it on screen, or print it and fill it in by hand.
A toaster in a staff kitchen catches fire. A staff member uses an extinguisher, the alarm sounds and the building evacuates in four minutes. The roll call from the time clock shows everyone out. Actions: remove the toaster, replace the extinguisher and remind staff about unattended appliances.
Fire departments, insurers and OSHA recordkeeping rules may each ask for details after a fire, and the facts are freshest on the same day. A written cause and action list also shows that the hazard was dealt with, which matters if the same equipment fails again.
| Site | Harbor Print Shop, Tacoma WA |
|---|---|
| Date and time | Thu, May 21, 2:40 pm |
| Location | Rear production room, laminator station |
| Discovered by | Erin, smelled smoke, saw flames at heater element |
| Response | Alarm pulled 2:41; 9 staff out by 2:44; Erin used CO2 extinguisher |
| Fire department | Arrived 2:49, report #26-11873 |
| Actions | Laminator tagged out; vendor service by May 26; extinguisher replaced |
Erin used a CO2 extinguisher, which suits electrical equipment, and the report says who used it so they can be checked for any injury. The laminator is tagged out until the vendor has inspected it.
Record them; they reveal problems.
The manager or fire warden.
Often. Check your policy.
Use your attendance records for the roll call.
Record the date, time and exact location, who discovered the fire and how, when the alarm was raised, evacuation time and roll call result, any extinguisher used and the fire department report number. Add injuries, damage, suspected cause and the corrective actions with owners. Attach photos and witness statements.
Yes, record it internally even if the fire department was not called, and check whether local fire code requires you to notify them. Any discharged extinguisher must be recharged or replaced before it goes back on the wall. Your insurer may also want to know, since small fires point to hazards that can cause bigger ones.
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Once the fire incident report template is in place, the next question is usually about shifts and hours. Book a demo to see how EZTime handles scheduling and time tracking.