OSHA Form 300 is the Log of Work-Related Injuries and Illnesses. Covered employers enter each recordable case within 7 calendar days, post the yearly summary from February 1 to April 30, and keep the records for 5 years.
| Form | What it is | Deadline |
|---|---|---|
| Form 300 | Log of every recordable case at the establishment | Enter within 7 calendar days |
| Form 301 | Incident report with details of one case | Complete within 7 calendar days |
| Form 300A | Yearly summary of the log | Post February 1 to April 30 |
| All three | Records | Keep for 5 years |
The detailed incident report is covered in OSHA Form 301, and OSHA explains who the agency covers.
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A warehouse with 85 employees has a picker cut his hand on a box cutter on Tuesday, March 9. The shift lead cleans it and applies a bandage, and the picker goes to urgent care, where he gets four stitches. He comes back the next day to his normal job.
Cleaning and a bandage are first aid, but stitches are medical treatment beyond first aid, so the case is recordable even though he lost no work time. The safety coordinator has 7 calendar days, so she enters it on the 300 Log as an other recordable case and completes the Form 301 by Tuesday, March 16.
If he had been put on light duty for a week, the case would go in the restricted work or transfer column instead. At year end, this case is part of the totals on the Form 300A that is posted in the break room from February 1 to April 30.
For certain cases, the employer must not enter the employee’s name on the 300 Log. Instead it writes privacy case in the name column and keeps a separate confidential list of the case numbers and names. These privacy concern cases include an injury to an intimate body part or the reproductive system, an injury from a sexual assault, mental illnesses, HIV infection, hepatitis or tuberculosis, needlestick and sharps injuries from contaminated objects, and other illnesses when the employee asks for their name to be withheld.
Employees, former employees and their representatives can ask for a copy of the log for their establishment, and the employer must provide it by the end of the next business day.
A stocker strains his shoulder and is put on restricted work, no lifting above shoulder height, for 25 calendar days. He comes to work every day.
The case is recorded in the restricted work or transfer column, and the log counts the calendar days of restriction, not only the scheduled workdays. The count stops at 180 days if a case goes on that long. The safety coordinator updates the day count when the restriction ends.
Most employers with more than 10 employees, unless their industry is partially exempt. Employers with 10 or fewer employees at all times during the last calendar year are partially exempt.
7 calendar days from when you learn the case is recordable.
From February 1 to April 30 of the year after the year it covers.
5 years, together with the 300A summaries and the 301 reports.
Yes. Employees, former employees and their representatives can request a copy, and the employer must provide it by the end of the next business day.
A case where the employee’s name is not entered, such as a sexual assault injury or a needlestick from a contaminated object. The log shows privacy case instead.
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