Record who attended a training, when and on what topic. The sheet counts attendees, calculates the attendance rate and flags who needs a make-up session.
Topic, trainer, date, time, location or link, and whether it is required.
Name, employee ID, department, an attendance dropdown, arrival time and a signature column.
Invited, attended (including late), absent and attendance rate.
Absent rows turn red, and a notes column records when the make-up is scheduled.
A fictional session on fire extinguisher use and emergency exits, six people invited:
| Attendee | Department | Attendance | Note |
|---|---|---|---|
| Ava Lopez | Barista | Present | — |
| Ben Carter | Kitchen | Present | — |
| Carla Diaz | Barista | Late | 12 minutes late, reviewed slides after |
| Diego Ruiz | Kitchen | Absent | On night shift, book make-up session |
| Emma Stone | Barista | Present | — |
| Felix Wu | Kitchen | Present | — |
Example summary: 6 invited, 5 attended (one late), 1 absent, attendance rate 83%.
Do not add Social Security numbers or medical details you do not need for the record.
If training is a step in new-hire onboarding, or you need to track forms and expiry dates, see how digital HR forms keep onboarding paperwork in one place. For tracking attendance at work itself, see the attendance clock.
Many trainings are good practice. Some are required by the Occupational Safety and Health Administration (OSHA) for employees exposed to specific hazards. A few examples from OSHA’s general industry standards:
| Topic | When training is required | Record to keep |
|---|---|---|
| Portable fire extinguishers (where employees are expected to use them) | At initial employment and at least once a year | Your attendance record; OSHA requires the training itself |
| Bloodborne pathogens (employees with occupational exposure) | At initial assignment and at least once a year | Training records kept for 3 years, with dates, contents, trainer and attendees |
| Powered industrial trucks, such as forklifts | Before operating, with an evaluation at least every 3 years | A certification with the operator’s name, training dates and evaluator |
| Respirators (where required) | Before use and at least once a year, plus fit testing | Fit test records kept until the next fit test |
The bloodborne pathogens rule spells out what the record must show, and this sheet captures most of it: date, topic, trainer and attendee names. Attach a short outline of the session content to complete it. State OSHA plans can add requirements.
Under the Fair Labor Standards Act, the U.S. Department of Labor treats training as working time unless all four of these are true: it is outside normal working hours, it is voluntary, it is not directly related to the job, and the employee does no productive work during it. Required safety training fails the voluntary test, so it is paid.
| Item | Detail |
|---|---|
| Regular hours that week | 38 |
| Required fire safety training on Saturday | 2 hours |
| Total hours worked | 40 |
| Overtime owed | None, but one more hour would be overtime |
Training hours count toward the 40-hour overtime threshold like any other hours, so record them on the timecard as well as on this sheet.
Paper sheets work for a single site. Once training happens in several locations or certifications expire on different dates, a digital record is easier to keep current. EZTime offers digital HR forms with e-signatures and a digital employee file with expiry reminders, so a signed training form and a certificate’s renewal date can sit in the same place.
Not every training is a classroom session. A ten-minute demonstration of a new slicer at the start of a shift, or a walk-through of a new closing procedure, is still training. If it relates to safety or a required procedure, record it the same way: topic, date, trainer and who was there. One sheet per week with several short sessions on it is fine, as long as each session has its own block. These records are often the first thing an inspector or an insurer asks for after an incident.
It depends on the type of training, your industry, state and the role. This sheet does not decide that. Check the relevant authority for your situation.
Retention depends on the kind of record and rules that apply to you. Keep it with the training materials and confirm with your attorney or HR advisor.
Note each person’s join and leave time and save the participant report from your meeting platform with the sheet.
Yes. It is set up for one portrait page with repeating headers.
Yes, in most cases. Under DOL rules, training is working time unless it is outside normal hours, voluntary, not directly related to the job and involves no productive work. Required training is not voluntary.
OSHA requires 3 years from the date of training, including the dates, a summary of the content, the trainer’s name and qualifications, and attendees’ names and job titles.
See how EZTime handles onboarding forms and attendance digitally.